Office Administrator ID-11431
Firm Overview
PRP Advisors is a subsidiary of Balbec Capital LP. Balbec Capital (“Balbec”) is an SEC-registered alternative investment manager with offices in the United States and Europe. Since its founding in 2010, Balbec has deployed over $23 billion globally through its funds and investment vehicles, seeking to deliver consistent, risk-adjusted returns to investors and long-term partners across asset-based credit strategies.
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Balbec is a direct investor in residential and commercial mortgage loans at all stages of performance, mortgage servicing rights, and select consumer and alternative credit assets. Leveraging its proprietary technology and transaction management platform, Balbec efficiently executes highly granular transactions, enabling the firm to serve a broader range of counterparties and generate returns for investors by applying institutional execution standards to inefficient, underserved or fragmented markets.
Balbec’s funds rank among the largest issuers of U.S. residential mortgage-backed securities (RMBS) through its PRPM shelf. The firm’s investments in agency mortgage servicing rights are sourced via its affiliate, Bungalow Funding.
Balbec has invested in over 20 countries, selectively deploying capital into geographically and asset-diverse opportunities that exhibit attractive risk/reward profiles, upside potential, and substantial downside protection.
Job Description & Key Responsibilities
We are looking for a proactive and energetic professional who enjoys wearing multiple hats and is experienced in handling a wide range of administrative and executive support-related tasks. The right candidate is extremely well organized, flexible, detailed and process oriented and will enjoy the administrative challenges of supporting a busy office. This is a part-time role (16 hours/week) onsite at our Winston-Salem, NC office.
Responsibilities include:
- Managing day-to-day office operations
- Coordinating office facility and equipment maintenance
- Monitoring and ordering office supplies, furniture, appliances, etc.
- Tracking and ordering breakroom supplies
- Cleaning coffee machines monthly
- Handling recycling for the office
- Organizing and maintaining break room, supply closet, and IT storage
- Answering, screening, and re-directing calls or taking messages as needed
- Planning and executing office culture events while monitoring allocated budget
- Handling copying, filing, and printing services as needed
- Organizing meetings and scheduling appointments for senior leadership at firm
- Supporting employees in travel plans (coordinating and booking flights and hotels, etc.)
- Maintaining expense reports for senior leaders
- Managing vendor relationships and contracts
- Liaising with service providers
- Liaising with internal IT support for basic trouble shooting in conference rooms and other systems used in office
- Preparing workstations and supplies for new employees
- Receiving and distributing mail and packages
- Managing service provider invoices for approval and payment
- Greeting and assisting visitors
- Maintaining visitor and employee access entries and quarterly access system audits
- Assisting with shipping client and employee gifts
- Organizing monthly newsletter for the office
- Maintaining fire department inspection logs and monitoring fire extinguisher maintenance
- Responding to ad hoc email requests and inquiries
- Organizing employee training sessions
Qualifications & Experience
Required:
- 2-3 years of experience as an administrative assistant, secretary, or similar role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Professional attitude and appearance
- Bias to proactivity and problem solving
- Developing and maintaining good working relationships at all levels
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent written and verbal communication skills
- Detail-oriented with strong organizational and planning skills
Preferred:
- Experience using Nexonia or other expense tracking software
- Experience using EAS or other accounting software for invoicing and approvals
Equal Employment Opportunity
Balbec Capital LP and PRP Advisors are committed to ensuring equal employment opportunities for all employees, including qualified employment applicants. The firm strives to maintain an environment free of discrimination based on race, color, religion, gender, national origin, ancestry, age, disability, genetic information, military or veteran status, marital status, sexual orientation, gender identity, citizenship, or any other protected category or characteristics as defined by federal, state or local laws. This equal employment opportunity policy applies to all employment practices, including but not limited to recruiting, hiring, advertising, promotion, transfer, reductions in force, social and recreational programs, training, employee development, compensation and fringe benefits, discipline and termination.
Disclaimer for External and 3rd Party Recruiters:
Please note that Balbec Capital and PRP Advisors do not accept unsolicited resumes from external or third-party recruiters. All recruitment-related inquiries and submissions must be directed exclusively to our HR department at careers@balbec.com. We kindly request that recruiters refrain from contacting any other employees within the organization regarding job opportunities. Any unsolicited resumes sent to our employees or submitted outside of the designated HR contact will become the property of Balbec Capital without any obligation to pay referral fees. Thank you for your cooperation.
