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Remote Senior Administrative Assistant ID-12621

Job Overview

We are seeking a meticulous and proactive Senior Administrative Assistant to join our esteemed team at a premier financial services firm. In this pivotal role, you will provide essential support to our executive leadership, ensuring seamless office operations in our Manhattan location.

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Key Responsibilities

  • Act as the main point of contact for executives, overseeing their daily schedules, communications, and commitments for both remote and in-office settings.
  • Manage complex calendar coordination, including organizing meetings and travel arrangements.
  • Perform financial administrative duties such as monthly client billing, processing timesheets, managing invoices, and handling expense reports.
  • Prepare regular financial reports and assist with tax-related correspondence.
  • Maintain organized digital and physical filing systems to ensure operational efficiency.
  • Coordinate office logistics, including managing deliveries, pickups, and overall office operations.
  • Provide support coverage for fellow administrative team members as required.
  • Plan and implement special projects and events to enhance team engagement.
  • Screen and manage incoming communications, fostering strong relationships with internal teams and external business networks.

Required Skills

  • A minimum of 2 years of in-office administrative experience, preferably within the financial services sector.
  • High School Diploma or GED equivalent.
  • Advanced proficiency in Microsoft Office Suite, especially Excel (including VLOOKUP functions and pivot table creation).
  • Exceptional written and verbal communication skills.
  • Proven ability to build and sustain professional relationships with colleagues and clients.
  • Outstanding organizational skills with a demonstrated capacity to:
    • Effectively manage multiple priorities.
    • Work independently and meet deadlines.
    • Proactively solve problems.
    • Maintain meticulous attention to detail.

Qualifications

  • High School Diploma or GED equivalent.
  • Minimum 2 years of in-office administrative experience, ideally in financial services.

Career Growth Opportunities

We are committed to fostering your professional development and offer various opportunities for skill enhancement and career advancement, allowing you to grow alongside our organization.

Compensation And Benefits

  • Competitive base salary range: \(53,800 - \)70,200 annually.
  • Comprehensive benefits package.
  • Annual bonus opportunity.
  • Collaborative work environment that promotes teamwork and professional relationships.

Additional Information

  • This is a non-exempt, overtime-eligible position.
  • Full-time, in-office role based in Manhattan, NY.
  • Base salary may vary based on experience, expertise, location, and skill set.
  • Candidate information, including education and work history, will be verified upon offer.
  • We are an Equal Opportunity Employer.
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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

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5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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