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Hobby Lobby – Special Events Assistant – Oklahoma City, OK ID-11547

The Special Event Assistant to the Executive Team helps maintain an efficient and productive office environment. Providing special event support. This is a part-time position located at our corporate offices in Oklahoma City and no relocation assistance is provided. Out of state and freelance work are not available for this position.

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KEY RESPONSIBILITIES:

  • Assists by facilitating details given by the Executive Assistant & Special Projects Manager
  • Conducts research and prepares documents and correspondence
  • Maintains event databases, timelines and files
  • Conducts vendor and venue research and bookings for special events
  • Serves as liaison with vendors on event-related matters
  • Helps coordinate special events on location
  • Performs work-related errands as needed
  • Maintains a clean and orderly work station
  • Follows all Art/Creative safety policies and procedures including the proper use of PPE (Personal protective equipment).
  • Adapts to additional duties and tasks
  • Contributes to team effort by fulfilling responsibilities with a positive attitude

Job Description – Requirements

  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors with exceptional interpersonal skills
  • Highly resourceful with strong follow-through
  • Exemplifies patterns of reliability, honesty, loyalty, maturity, accuracy and integrity
  • Ability to maintain confidentiality
  • Keen ability to adapt to change
  • Excellent attention to detail
  • Strong analytical and problem-solving ability
  • Strong organizational and project management skills
  • Strong time-management skills
  • Strong written and verbal communication skills
  • Ability to work well alone or with a team
  • Strong desire to succeed
  • Ability to accept and apply critique and feedback
  • Basic Mac skills
  • Strong Internet research skills
  • Intermediate Microsoft Office skills
  • Ability to operate effectively in a fast-paced, deadline-driven environment
  • Ability to perform all Key Responsibilities with or without accommodation
  • Ability to perform job duties at the corporate office in Oklahoma City (Accommodation for location flexibility, such as telecommuting is not available)

EDUCATION AND EXPERIENCE:

  • Post-secondary degree preferred
  • Prior special events coordination experience

Hobby Lobby Stores, Inc., is an Equal Employment Opportunity Employer.

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